Sponsorship Terms & Conditions

Sponsorship terms and conditions for Arab Food Safety Summit (AFSS 2021) 

  1. “Management” means the Arab Food Safety Summit Organizing Committee Members
  2. “Sponsor” means the company submitting the Contract to Management to sponsor the Food Safety Summit.
  3. Sponsorship Packages requests will be accepted on a first-come, first-served basis.
  4. After receipt of the Filled, Signed and Stamped Sponsorship Agreement Form, an invoice will be addressed to you corresponding to the amount of your sponsorship.
  5. The invoiced amount will be as per the agreement where the initial invoice will be minimum 50% of total sponsorship fee.
  6. The issued invoiced shall be settled within 30 days from the date of issuance.
  7. If there are extra days required to settle the invoice, it shall be agreed in writing with the Summit management.
  8. If the payment is not settled within 30 days, the sponsorship shall be conserved as cancelled.
  9. If the sponsorship is cancelled due to non-payment, you can resubmit the sponsorship agreement to the Summit management.
  10. The resubmitted agreement may be entertained, provided if the sponsorships opportunity is still available.
  11. The second invoice shall be issued at least 90 days before the event and shall be settled at least 60 days before the event.
  12. If the second (final) invoice is not settled 60 days before the event, the sponsorships agreement shall be considered as null and void (Cancelled Automatically).
  13. Sponsorships Agreement signed 60 days before the event must be accompanied by 100 % payment.
  14. In case of cancellation of this agreement by the Sponsor prior to the Event, no refund will be made
  15. The sponsorship fee is nonrefundable, non-claimable and will not returned in any case.
  16. If the Arab Food Safety Summit is postponed for any reason, then, in its discretion, Management will have a period of 90 days from the postponement date to reschedule and reproduce the Summit.
  17. If the summit is rescheduled and reproduced within this period, then all aspects of this Contract will remain intact and sponsors will reschedule its sponsorship to participate in the rescheduled summit
  18. The Summit management reserves the right to cancel this agreement at any time.
  19. If the agreement is cancelled by Summit management, then the full sponsorship amount will be refunded.
  20. Management will not be liable to sponsor and will not be required to perform its obligations hereunder, if the performance of this Contract is hindered, delayed, or prevented by any circumstances beyond the reasonable control of Management, including, but without limiting the generality of the foregoing, any strike, labor shortage, lockout, fire, explosion, act of God or the public enemy, war, terrorism, riot, interference by the military or governmental authorities, or compliance with the laws of Saudi Arabia or with the laws, regulations or orders of any relevant governmental authority (“Force Majeure Event”), provided that Management gives sponsor prompt written notice of the occurrence of such Force Majeure Event.
  21. If the Exhibition is cancelled or terminated because of a Force Majeure Event, then sponsor waives all claims the sponsor might have against Management for damages and expenses in connection with this Contract
  22. Sponsors are responsible for the costs of shipping any promotional material to and from the event venue, and any costs for storage of materials at the venue.
  23. All sponsorships items are to be provided by the sponsor & all production costs of relevant items are responsibility of the sponsor.
  24. Sponsors are also responsible for any fees related to displaying or serving their products during the event.
  25. The bank detail needs to make cheque or bank transfer is made available in the “Sponsorship Agreement”.
  26. Payment in Saudi Riyal should be in a form of company cheque or can be transferred to Summit organizing and management company account.
  27. All the terms and conditions mentioned and addressed in Arab Food Safety Summit website for “Exhibitors” are equally applicable for all the sponsors and vice versa.
  28. Any matters not specifically covered by the terms, conditions, rules and regulations of the sponsor shall be subject solely to the decision of Arab Food Safety Summit Management.
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